Bookkeeping Services From $150 Per Month

No Catch Up Fees & Free Incorporation

Get Started

One of Edmonton’s highest rated Bookkeepers!

Edmonton Bookkeeping Icon 5 Stars

Read Reviews

Edmonton Bookkeeping Preferred Bookkeeper

When entrepreneurs learn how to keep track of their accounts payable, Edmonton bookkeeping says that they can ensure the accuracy of their balance sheets. Since many entrepreneurs struggle with understanding their business finances, learning quickly in their entrepreneurship what their accounts payable are, and why it is important to track, can help entrepreneurs end up with accurate interim financial statements that can help guide them make informed business decisions early in their business, they can increase their chances of succeeding.

In order to accurately track their accounts payable, entrepreneurs should understand what this refers to. Anytime a business owner makes a purchase in their business, but does not pay for it immediately, this is what is considered an account payable. It is short-term debt and considered a liability. The more unpaid invoices that an entrepreneur has and the higher the liabilities are listed on their financial statements.

Business owners can keep track of the accounts payable that they have by looking at the balance sheets of their business. Edmonton bookkeeping says that entrepreneurs use the balance sheet often in their business in order to gauge the financial health overall of their business. The balance sheets will have a list of the assets in order of liquidity, followed by a list of the liabilities in their business. Simply by subtracting the liabilities from the assets, an entrepreneur can gain an understanding of the financial state of their business. Using this information, entrepreneurs can make decisions on whether to pay their bills, run payroll, or even purchase assets for their business.

Anytime an entrepreneur enters an invoice that they received into their accounting software, it will show up on the balance sheet under the liability section. Whenever they pay that invoice, the same amount that they pay will also decrease from the liability section of their balance sheet. However, Edmonton bookkeeping reminds entrepreneurs that whenever they make payments or purchases, I will also come out of the cash of their business, so when they make payments, entrepreneurs should verify that their cash is also decreasing the same amount that the liability section is also decreasing.

By understanding what accounts payable in their business is, and how to track it in their balance sheets can help entrepreneurs gain an understanding of why it is important to enter their invoices carefully and often. When business owners do this, they will ensure the accuracy of these balance sheets in their business. They can then ensure that any time they need to make a financial decision themselves in their business, by looking at the balance sheet, they can gain a deeper understanding of their own business finances, that they can make the financial decisions they need to. Getting into the habit of doing this in their business early on, can help an entrepreneur avoid making financial decisions that would cause problems for the business like running out of money. Entrepreneurs learn this skill, they can increase their chances of succeeding.

Edmonton Bookkeeping | Learning How To Keep Track Of Accounts Payable

One of the most important things that an entrepreneur can do when they are entering in their accounts payable into their accounting software according to Edmonton bookkeeping, is ensuring the accuracy of those invoices. When entrepreneurs get too busy to enter in their invoices, they put their balance sheets at risk of being incorrect, but not having the proper liabilities listed. When this happens, when entrepreneurs use their interim financial statements in order to make financial decisions, they could potentially make poor decisions because they do not have the proper liabilities listed.

When entrepreneurs adopt a tracking system whenever they make a purchase, they can help ensure the accuracy of the invoices that they receive, so that they do not have to delay and entering them into their accounting software. One of these tracking methods is called a three-way match, and it uses the purchasing order, the receiving report and finally the invoice from the vendor in order to verify the accuracy of the invoice as well as ensuring that the entrepreneur received the products that the order to.

The first thing that an entrepreneur will receive from the vendor when they make a purchase is a purchase order says Edmonton bookkeeping. This is a report prepared by the vendor to show an entrepreneur all of the products that are being ordered from the business. Not only will it include a description of the items being purchased, but it will also have a quantity as well as a price per item. Entrepreneurs need to review this as soon as they receive it, to ensure that all of the products that they wanted are included in this invoice.

It is important that an entrepreneur keeps the purchase order handy when they start receiving the product from their vendor says Edmonton bookkeeping. Also, entrepreneurs should expect to get a receiving report along the border. Cross-referencing the products they are receiving on the receiving report with the purchase order can help an entrepreneur verify that they are receiving all the products that they expected to. It is extremely easy when the entire order appears at the same time, but partial orders require additional shipments and multiple receiving reports. A business owner should keep the purchase order until the verify that all of the products have been received. This is extremely important if the person who made the purchase is not the same person that is receiving the products.

Once an entrepreneur has verified that they received everything that they ordered, the vendor will send an invoice detailing what products were sold, and for how much. Entrepreneur should compare that to the receiving report as well as the purchase order to ensure that all the products that are on the invoice or what was ordered, and that the amount of money listed on the invoice is what the entrepreneur expected from their purchase order.

By utilizing this system, entrepreneurs can ensure the invoices are correct as soon as they are received, and can be entered into their accounting software. Especially if it is different employees who are doing the ordering, receiving and entering invoices, the system can ensure the accuracy of the information regardless of who the task. By following the system, entrepreneurs can ensure that the balance sheets of their business stay up-to-date and accurate on an ongoing basis.